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The following document is as supplied by Pat Hutchings, immediate past-president of the Association, July 1995, immediately following the 1995 Conference. The president elected to replace Kristian Fauchald (1995-1998 president) at the 1998 conference is Don Reish <DJReish@aol.com>. The composition of the (1998-2001) Council is listed below the constitution.



Article I. Name

Section 1. The name of this organization shall be the International Polychaetology Association.

Article II. Objectives

Section 1. The objectives of the International Polychaetology Association are to encourage research on Polychaeta and stimulate others to participate and cooperate through informal meetings and correspondence; to provide a forum for exchange of ideas; to establish a means and an opportunity for personal contact and interaction in aiming for better mutual understanding; to serve as a liaison body among polychaetologists; and to introduce new students to the workers in this field.

Article III. Membership and Affiliation

Section 1. Members. Any individual who supports the objectives of the International Polychaetology Association and is willing to contribute to the achievement of these objectives is qualified for membership. Participants at the International Meetings automatically become members of the Association, thus payment of a registration fee for the Conference automatically enrolls that person in the Association until the next meeting (i.e. a member for 3 years). Members shall be eligible to hold elective positions in the Association and shall have the right to :

a. Vote for the President , Secretary-Treasurer, and for a regional representative on the Advisory Council and to nominate additional candidates for these positions.

b. Vote on the recall of elective officers.

c. Vote on amendments to the Constitution and Bylaws.

d. Members may nominate and elect Honorary Members of the Association, these will be scientists who have made significant contributions to polychaete research.

e. Should a Councillor be unable to attend a Conference then he/she may nominate somebody else in writing to the President who is attending the meeting to represent the Councillor at the meeting.

Section 2. The membership consists of all those on the Secretary-Treasurer's list of participants enrolled for the previous International meeting, plus those persons becoming members upon application to the Secretary-Treasurer.

Section 3. Affiliations. The International Polychaetology Association may affiliate with other scientific associations upon approval of the Advisory Council. Suggestions for such affiliations may be made by any member to the Advisory Council.

Article IV. Officers

Section 1. The officers shall be the President and the Secretary-Treasurer.

Section 2. Duties :

a. The President shall preside at the business meetings, chair the Advisory Council, and represent the Association on appropriate occasions and undertake such other duties as may be associated with this office.

b. The Secretary-Treasurer shall produce an accurate membership list following each Conference, with supplements as necessary. A copy of this list shall be supplied to each member. The Secretary-Treasurer shall also supply to each member a copy of the minutes of the business meetings and a report of the Conference, maintain the official files of the Association, collect any prescribed dues and manage excess funds generated by the triennial meetings, and undertake such other duties as may be assigned by the President.

It is to be encouraged that any profits generated by a Conference be made available to the Organizing Committee of the following Conference to act as "seed money" for that Conference.

Section 3. At the triennial business session at the International Conference, the officers shall be elected by the members of the Association present at the International Meeting from a list of candidates presented by the Nominations Committee. Additional nominations may be made by members present and/or by letter from members absent. The term of office shall be three years for the President and six years for the Secretary-Treasurer.

Article V. Advisory Council

Section 1. Duties. The Advisory Council shall advise the President on matters he/she brings before it, for example, Conference site selection. It shall also serve as the Nominations Committee, act in the absence of the President , and elect a new President and/or Secretary-Treasurer if these officers resign or cannot serve.

Section 2. Membership. The advisory Council shall provide balanced representation among regions and shall consist of at least ten members in addition to the President, Secretary-Treasurer, Past President and past Conference Host. The term of office shall be six years, with half of the membership elected each triennium. The representative for each country or geographical area (region) should be nominated by the polychaete workers from that country/area who are attending the Polychaete Conference and elected upon by members in that region and ratified by the delegates at the Conference.

Meetings of the Advisory Council will normally only occur during an International meeting.

The regions from which Councilors are elected may vary over time as the number of active polychaete workers varies.

Section 3. The Advisory Council will meet every 3 years during the Conference and will communicate between Conferences by mail as required.

Section 4. If members of the Advisory Council are unable to attend the Conference then a substitute delegate from that country/area may represent that country/area.

Article VI. Conference Host

Section 1. The host country shall set up a program committee to arrange the scientific program for the triennial Conference. The Conference Host shall be the member of that committee who will be responsible for the domestic arrangements for the triennial Conference at the host institution.

Section 2. Whenever possible, the program committee will be responsible for arrangements for the publication of the papers read at the Conference in conjunction with the Editorial Committee of the Association.

Article VII. Code of Ethics

Section 1. In order to protect individual rights and to promote discussion it shall be an established requirement of each Conference that no information presented is to be used later in formal publication or formal presentation without permission from the individual making the contribution.

Article VIII. Amendments

Section 1. Amendments to this constitution may be proposed by any member. Proposed amendments must be submitted in writing to the Secretary-Treasurer, at least 24 hours before the business meeting.

Section 2. Voting on the amendments shall take place at a business session of the Conference or by mail, at the discretion of the President. If presented at a meeting, a proposed amendment shall require for its adoption a favorable vote of two-thirds (2/3) of the membership attending the business meeting. If presented by mail, a proposed amendment shall require for its adoption a favorable vote of a simple majority of the responding membership of the IPA.

Protocol for selecting the venue for the following International Meeting.

Members wishing to host a forthcoming Polychaete Conference should notify their Representative on the Advisory Council and prepare the following submission which would be presented initially to the Advisory Council and after discussion it would be presented to members and in the case of where more than one submission had been received the members would vote. The purpose of the submission being discussed with the Advisory Council initially is to ensure that sufficient information is available. It is to be recommended that a copy of the submission be mailed to all Councilors a month prior to the meeting so that they can discuss it with their fellow members who are unable to attend the meeting.

The Submission should contain the following information as possible:- (although in all cases they will be very provisional).

The Host sponsor, Conference venue, the facilities available in terms of lecture rooms, projecting facilities, location of posters, displays etc.

Accommodation- the range available and the approximate costs and distance from the Conference venue, and means of transport. Special attention should be given to obtaining student housing for cheap affordable accommodation.

Location of nearest International Airport and transport to Conference venue. The necessity for visas and the ease with which these can be achieved.

Social events and likely costs.

Field trips both mid week and post Conference tours, likely costs.

Approximate costs for registration.

Organizing committee and likely sponsors.

Facilities available for assisting with the Conference, Institutional support.

Timetabling for sending out notices.

Publication, venue, Editor, mechanism of production of the Proceedings, Editorial Board. Mechanism for reviewing the papers, especially important for Non English speaking countries.

Potential possible support for travel, student involvement.

Proposed dates for meeting.

Potential for specialized seminars or workshops prior to the meeting or after the meeting.

Presentation of a draft budget for the Conference and publication of the Proceedings.

While selection of a venue for the following Conference is not based on costs, some consideration of the likely costs, availability of student accomodation and access to student refectories etc will influence people's voting pattern.

1998-2001 Council

Arvanitidis, Christos (Greece/Turkey) aravanitidis@imbc.gr
Ben-Eliahu, Nechama (Israel) nbenelia@cc.huji.ac.il
Bhaud, Michel (France) mbhaud@arago.obs-banyuls.fr
Byers, Sheila (Canada) scbyers@intouch.bc.ca (Replacement for Pocklington)
Dauer, Dan (USA) ddauer@odu.edu (Replacement for Blake)
Eibye-Jacobsen, Danny (Denmark) dejacobsen@zmuc.ku.dk ( Replacement for Pleijel)
Britayev, Temir (Russia) temir@invert.sevin.msk.ru
Carrasco, Franklin (Chile) fcarrasc@buho.dpi.udec.cl
Gambi, Cristina (Italy) gambimc@alpha.szn.it
Hilbig, Brigitte (Germany) fb7a070@rrz-cip-1.rrz.uni-hamburg.de (Replacement for Pfannensteil)
Hutchings, Pat (Australia) path@austmus.gov.au
Lana, Paulo (Brazil) lana@aica.cem.ufpr.br
McHugh, Damhnait (USA) dmmchugh@mail.colgate.edu (Replacement for Kudenov)
Miura, Tomoyuki (Japan) miura@zero.fish.kagoshima-u.ac.jp
Qian, Pei-Yuan (China) boqianpy@usthk.ust.hk
Sarda, Raphael (Spain) sarda@ceab.csic.es
Solis-Weis, Vivianne (Mexico) solisw@mar.icmyl.unam.mx
Westheide, Wilfried (Germany) westheide@cipfb5.biologie.uni-osnabrueck.de

Past membership of the Council 1995-1998

Honorary President
Dr Marian Pettibone
Invertebrate Zoology
Smithsonian Institute
of Natural History
Washington DC 20560 USA

Dr Kristian Fauchald
Department of Invertebrate Zoology,
National Museum of Natural History Smithsonian Institution. MRC 163,
Washington, D.C.,
USA, (20560)
e-mail: fauchald.kristian@nmnh.si.edu

Dr Pat Hutchings
The Australian Museum
P.O Box A285
Sydney South
NSW 2000, Australia
Email: path@amsg.Austmus.oz.au

Dr Don Reish
Department of Biology
California State University
Long Beach, California
USA 90840-3702

Dr Viviane Solis-Weiss
Lab. de Poliquetos
Inst de Cienc del Mary
Apdo Postal 70-305
Mexico D.F 04510
Email solis@servidor.dgsca.unam.mx

Dr Frederik Pleijel
Tjarno marinbiologiska laboratorium
Pl 2781
S-452 00 Stromstad Sweden

Dr Cristina Gambi
Laboratorio di Ecologia
del benthos
Stazione Zoologica
Anton Dohrn
Punta S. Pietro
1-80077 Ischia Port
Napoli Italy

Prof W. Westheide
Universitat Osnabruck
FB 5 Postfach 4469
D-4500 Osnabruck

Dr Rafael Sarda
Centre d'Estudis
Avanocats de Blanes
Cami de Santa Barbara
17300 Blanes (Girona)

Dr Temir Britayev
Lab of Marine Invertebrates Ecology
and Morphology
A.N. Severtzov Institute of
Evolutionary Animal Morphology
and Ecology
Russian Academy of Sciences
Leninsky prospect 33
Moscow 117071 Russia

Dr Tom Miura
Faculty of Fisheries
Kagoshima University
4-50-20 Shimoarata
Kagoshima 890

Dr Jim Blake
SAJC 89 Water Street
Woods Hole, MA 02542 USA

Dr Pat Pocklington
19 Guy Street
Dantmouth B3A 2PA
Novia Scotia Canada

Dr Paulo de Cuna Lana
Centro de Biologia
83200 Pontal do Sul

Dr Anuwat
Phuket Mar. Bio. Centre
P.O. Box 60
8300 Phuket Thailand

Dr Michel Bhaud
Laboratoire Arago
Banyuls sur Mer

Dr H.D Pfannensteil
Institute fur
Konigin-Luise -Str 1-3
D-1000 Berlin 33

Dr Jerry Kudenov
Dept of Biology
University of Alaska
Anchorage 3211
Providence Dr. Anchorage
Alaska 99508 USA

Mr Andy Mackie
Dept. Zoology
National Musuem of Wales
Cathays Park
Cardiff CF1 3NP
Wales UK

Dr Jacek Sicinski
Dept. Inv. Zool & Hydrob
University of Todz
Banacha Str 12/16 90-237
Todz Poland
Dr Poland

Dr Nechama Ben-Eliahu
Life Sciences Collections
The Hebrew University of Jerusalem
91904 Jerusalem Israel

Dr F.D. Carrasco
Departamento de Oceanografia
Universidad de Conception
PO Box 2407
Conception Chile

maintained by Geoff Read. Last update 29 May 2000

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