The following document is as supplied by Pat Hutchings, immediate past-president of the Association, July 1995, immediately following the 1995 Conference. The president elected to replace Kristian Fauchald (1995-1998 president) at the 1998 conference is Don Reish <DJReish@aol.com>. The composition of the (1998-2001) Council is listed below the constitution.
Section 1. The name of this organization shall be
the International Polychaetology Association.
Section 1. The objectives of the International Polychaetology
Association are to encourage research on Polychaeta and stimulate
others to participate and cooperate through informal meetings
and correspondence; to provide a forum for exchange of ideas;
to establish a means and an opportunity for personal contact and
interaction in aiming for better mutual understanding; to serve
as a liaison body among polychaetologists; and to introduce new
students to the workers in this field.
Section 1. Members. Any individual who supports
the objectives of the International Polychaetology Association
and is willing to contribute to the achievement of these objectives
is qualified for membership. Participants at the International
Meetings automatically become members of the Association, thus
payment of a registration fee for the Conference automatically
enrolls that person in the Association until the next meeting
(i.e. a member for 3 years). Members shall be eligible to hold
elective positions in the Association and shall have the right
a. Vote for the President , Secretary-Treasurer, and for a regional representative on the Advisory Council and to nominate additional candidates for these positions.
b. Vote on the recall of elective officers.
c. Vote on amendments to the Constitution and Bylaws.
d. Members may nominate and elect Honorary Members of the Association, these will be scientists who have made significant contributions to polychaete research.
e. Should a Councillor be unable to attend a Conference then he/she
may nominate somebody else in writing to the President who is
attending the meeting to represent the Councillor at the meeting.
Section 2. The membership consists of all those on the Secretary-Treasurer's list of participants enrolled for the previous International meeting, plus those persons becoming members upon application to the Secretary-Treasurer.
Section 3. Affiliations. The International Polychaetology
Association may affiliate with other scientific associations upon
approval of the Advisory Council. Suggestions for such affiliations
may be made by any member to the Advisory Council.
Section 1. The officers shall be the President and
Section 2. Duties :
a. The President shall preside at the business meetings, chair
the Advisory Council, and represent the Association on appropriate
occasions and undertake such other duties as may be associated
with this office.
b. The Secretary-Treasurer shall produce an accurate membership
list following each Conference, with supplements as necessary.
A copy of this list shall be supplied to each member. The Secretary-Treasurer
shall also supply to each member a copy of the minutes of the
business meetings and a report of the Conference, maintain the
official files of the Association, collect any prescribed dues
and manage excess funds generated by the triennial meetings, and
undertake such other duties as may be assigned by the President.
It is to be encouraged that any profits generated by a Conference
be made available to the Organizing Committee of the following
Conference to act as "seed money" for that Conference.
Section 3. At the triennial business session at
the International Conference, the officers shall be elected by
the members of the Association present at the International Meeting
from a list of candidates presented by the Nominations Committee.
Additional nominations may be made by members present and/or by
letter from members absent. The term of office shall be three
years for the President and six years for the Secretary-Treasurer.
Section 1. Duties. The Advisory Council shall advise
the President on matters he/she brings before it, for example,
Conference site selection. It shall also serve as the Nominations
Committee, act in the absence of the President , and elect a new
President and/or Secretary-Treasurer if these officers resign
or cannot serve.
Section 2. Membership. The advisory Council shall
provide balanced representation among regions and shall consist
of at least ten members in addition to the President, Secretary-Treasurer,
Past President and past Conference Host. The term of office shall
be six years, with half of the membership elected each triennium.
The representative for each country or geographical area (region)
should be nominated by the polychaete workers from that country/area
who are attending the Polychaete Conference and elected upon by
members in that region and ratified by the delegates at the Conference.
Meetings of the Advisory Council will normally only occur during
an International meeting.
The regions from which Councilors are elected may vary over time
as the number of active polychaete workers varies.
Section 3. The Advisory Council will meet every
3 years during the Conference and will communicate between Conferences
by mail as required.
Section 4. If members of the Advisory Council are
unable to attend the Conference then a substitute delegate from
that country/area may represent that country/area.
Section 1. The host country shall set up a program
committee to arrange the scientific program for the triennial
Conference. The Conference Host shall be the member of that committee
who will be responsible for the domestic arrangements for the
triennial Conference at the host institution.
Section 2. Whenever possible, the program committee
will be responsible for arrangements for the publication of the
papers read at the Conference in conjunction with the Editorial
Committee of the Association.
Section 1. In order to protect individual rights
and to promote discussion it shall be an established requirement
of each Conference that no information presented is to be used
later in formal publication or formal presentation without permission
from the individual making the contribution.
Section 1. Amendments to this constitution may be
proposed by any member. Proposed amendments must be submitted
in writing to the Secretary-Treasurer, at least 24 hours before
the business meeting.
Section 2. Voting on the amendments shall take place
at a business session of the Conference or by mail, at the discretion
of the President. If presented at a meeting, a proposed amendment
shall require for its adoption a favorable vote of two-thirds
(2/3) of the membership attending the business meeting. If presented
by mail, a proposed amendment shall require for its adoption a
favorable vote of a simple majority of the responding membership
of the IPA.
Members wishing to host a forthcoming Polychaete Conference should
notify their Representative on the Advisory Council and prepare
the following submission which would be presented initially to
the Advisory Council and after discussion it would be presented
to members and in the case of where more than one submission had
been received the members would vote. The purpose of the submission
being discussed with the Advisory Council initially is to ensure
that sufficient information is available. It is to be recommended
that a copy of the submission be mailed to all Councilors a month
prior to the meeting so that they can discuss it with their fellow
members who are unable to attend the meeting.
The Submission should contain the following information as possible:-
(although in all cases they will be very provisional).
The Host sponsor, Conference venue, the facilities available in terms of lecture rooms, projecting facilities, location of posters, displays etc.
Accommodation- the range available and the approximate costs and distance from the Conference venue, and means of transport. Special attention should be given to obtaining student housing for cheap affordable accommodation.
Location of nearest International Airport and transport to Conference venue. The necessity for visas and the ease with which these can be achieved.
Social events and likely costs.
Field trips both mid week and post Conference tours, likely costs.
Approximate costs for registration.
Organizing committee and likely sponsors.
Facilities available for assisting with the Conference, Institutional support.
Timetabling for sending out notices.
Publication, venue, Editor, mechanism of production of the Proceedings, Editorial Board. Mechanism for reviewing the papers, especially important for Non English speaking countries.
Potential possible support for travel, student involvement.
Proposed dates for meeting.
Potential for specialized seminars or workshops prior to the meeting or after the meeting.
Presentation of a draft budget for the Conference and publication
of the Proceedings.
While selection of a venue for the following Conference is not
based on costs, some consideration of the likely costs, availability
of student accomodation and access to student refectories etc
will influence people's voting pattern.
Arvanitidis, Christos (Greece/Turkey) firstname.lastname@example.org
Ben-Eliahu, Nechama (Israel) email@example.com
Bhaud, Michel (France) firstname.lastname@example.org
Byers, Sheila (Canada) email@example.com (Replacement for Pocklington)
Dauer, Dan (USA) firstname.lastname@example.org (Replacement for Blake)
Eibye-Jacobsen, Danny (Denmark) email@example.com ( Replacement for Pleijel)
Britayev, Temir (Russia) firstname.lastname@example.org
Carrasco, Franklin (Chile) email@example.com
Gambi, Cristina (Italy) firstname.lastname@example.org
Hilbig, Brigitte (Germany) email@example.com (Replacement for Pfannensteil)
Hutchings, Pat (Australia) firstname.lastname@example.org
Lana, Paulo (Brazil) email@example.com
McHugh, Damhnait (USA) firstname.lastname@example.org (Replacement for Kudenov)
Miura, Tomoyuki (Japan) email@example.com
Qian, Pei-Yuan (China) firstname.lastname@example.org
Sarda, Raphael (Spain) email@example.com
Solis-Weis, Vivianne (Mexico) firstname.lastname@example.org
Westheide, Wilfried (Germany) email@example.com
Dr Marian Pettibone
of Natural History
Washington DC 20560 USA
Dr Kristian Fauchald
Department of Invertebrate Zoology,
National Museum of Natural History Smithsonian Institution. MRC 163,
Dr Pat Hutchings
The Australian Museum
P.O Box A285
NSW 2000, Australia
Dr Don Reish
Department of Biology
California State University
Long Beach, California
Dr Viviane Solis-Weiss
Lab. de Poliquetos
Inst de Cienc del Mary
Apdo Postal 70-305
Mexico D.F 04510
Dr Frederik Pleijel
Tjarno marinbiologiska laboratorium
S-452 00 Stromstad Sweden
Dr Cristina Gambi
Laboratorio di Ecologia
Punta S. Pietro
1-80077 Ischia Port
Prof W. Westheide
FB 5 Postfach 4469
Dr Rafael Sarda
Avanocats de Blanes
Cami de Santa Barbara
17300 Blanes (Girona)
Dr Temir Britayev
Lab of Marine Invertebrates Ecology
A.N. Severtzov Institute of
Evolutionary Animal Morphology
Russian Academy of Sciences
Leninsky prospect 33
Moscow 117071 Russia
Dr Tom Miura
Faculty of Fisheries
Dr Jim Blake
SAJC 89 Water Street
Woods Hole, MA 02542 USA
Dr Pat Pocklington
19 Guy Street
Dantmouth B3A 2PA
Novia Scotia Canada
Dr Paulo de Cuna Lana
Centro de Biologia
83200 Pontal do Sul
Phuket Mar. Bio. Centre
P.O. Box 60
8300 Phuket Thailand
Dr Michel Bhaud
Banyuls sur Mer
Dr H.D Pfannensteil
Konigin-Luise -Str 1-3
D-1000 Berlin 33
Dr Jerry Kudenov
Dept of Biology
University of Alaska
Providence Dr. Anchorage
Alaska 99508 USA
Mr Andy Mackie
National Musuem of Wales
Cardiff CF1 3NP
Dr Jacek Sicinski
Dept. Inv. Zool & Hydrob
University of Todz
Banacha Str 12/16 90-237
Dr Nechama Ben-Eliahu
Life Sciences Collections
The Hebrew University of Jerusalem
91904 Jerusalem Israel
Dr F.D. Carrasco
Departamento de Oceanografia
Universidad de Conception
PO Box 2407